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The end of the incorrigible quadruplets: Print, Sign, Scan and Email
The hassle of physically signing a document is a thing of the past, says George Findlay, account manager and corporate software specialist at LexisNexis South Africa.
Modern technology is making life easier and more efficient. Or is it? More and more, documents that require immediate attention and sign off are being sent by email. Whether it’s a proxy, a resolution, a mandate, an agreement of sorts, some document or another from an insurer or a bank, or even a consent for your child’s school trip, it requires your signature. Now.
Okay, so email means you don’t have the inconvenience of having to travel to a bank or an office or some other institution to physically sign the document, but there’s still the hassle of needing to print, sign, scan and email back to the sender.
But what if you don’t have instant access to a printer and scanner? Or perhaps the equipment you have is a little outdated and doesn’t print or scan at the quality you need.
Picture this. A weary traveller sits in an airport lounge needs to sign the document quickly, perhaps. There is no scanner, no paper or printer. No worries, he thinks. But he gets home to find the kids have used up all the ink with a school project and the ink cartridge alone costs more than a new printer. It’s Friday night. So the documents are still not signed and delivered. It will have to wait until after the long weekend.
In short, a mess of hurdles, inconvenience and risks.
Enter the world of Lexis Sign and digital signatures. Flexible, mobile, simple, speedy and secure. With Lexis Sign, you can sign anywhere, any time, on any device. No printers, no illegible or poorly scanned documents, and total security and document integrity to boot.
Addressing the global move towards digital signatures, LexisNexis South Africa has developed one of the first digital signature platforms in the country. The platform brings international standard digital signatures for local and international use but built on the foundations of the South African legislation, all underpinned by the Electronic Communications and Transactions (ECT) Act.